Dear Exhibitors,
As you know, we are hosting the Missouri Homeschool Convention at a new venue this coming July 19–21. We were told that more booth spaces were available than can actually be accommodated in the exhibit hall space. We found this out after securing the max number of booths we thought we could sell. We have had to work out some kinks in our floor plan setup for this first year at the St. Charles Convention Center.
Fortunately, the kinks were discovered ahead of time and Plan B could be implemented accordingly. As you look at the floor plan, you will notice the booths are all set up in long lines. This affected some exhibitor requests for an endcap or corner booths. The board does try to accommodate special requests, but could not do so in this case. We also had to adjust the aisles to 8-ft in between booth aisles as opposed to our typical 10-ft. or 15-ft. aisles. Some exhibitors are in the exhibit hall pre-function area. We ask for grace and understanding this year for the MO floor plan. It is the best option we had in order to accommodate the exhibitors who had pre-registered.
Also, as a reminder, the booth spaces at the Missouri Homeschool Convention are 8 ft. deep and 10 ft. wide as indicated on the original exhibitor application. Some of you may have forgotten, but we wanted to remind each of you of the booth size for this event.
##Floor Plan and Booth Assignments
Badges
Badges with lanyards are provided for those who will be manning your booth for the vast majority of the convention.
If you have shifts of volunteers, we provide enough lanyards to cover the number of people you will have in your booth at one time. You will need an envelope with your organization’s name on it to leave shift change badges in at the attendee registration desk. Volunteers can let the registration desk know they are with your organization, and then receive a badge to get into the exhibit hall.
Please note, if the volunteers you have coming to help plan on attending the rest of the convention after their 2–3 hour shift, those volunteers need to register as an attendee of the convention to shop or hear speaking sessions.
Any volunteers you have not planning to attend the rest of the convention do not need to register as an attendee if they do not plan on staying for the rest of the convention. This includes set-up or take-down volunteers.
We appreciate all of our exhibitors and look forward to working with you in Missouri!
Please direct questions to Kim McMillan: kim@greathomeschoolconventions.com or (513) 748-6998.