GHC Online Update & Webinar

Dear GHC Exhibitor Family,

Thank you for your patience and kind understanding as we continue to try to make the best of the circumstances that we all are facing as a result of the Wuhan, China Coronavirus pandemic.

As you know, we have been forced to reschedule three (3) of our 2020 conventions for 2021. (South Carolina, Missouri and Ohio) All attendee registrations and exhibitor registrations are being automatically transferred to these 2021 dates & locations.

We are prayerfully optimistic that we will be able to continue with our plans to hold this year’s California, New York and Florida. We’ll keep you updated as we get closer to these dates, and pending further instruction from the CDC, State Governors, etc.

GHC has always been committed to providing maximum impact for our exhibitors by doing everything we can reasonably do to drive attendance to our regional conventions in general – and to the Exhibit Halls in particular. Not only do we advertise & promote these events extensively, but we have also introduced things like “Shopping Only” registrations and “Free Thursday Evening Shopping” admission… all in an effort to serve our wonderful Exhibitors well.

As we adjust our strategy for the remainder of 2020 and beyond, we are excited to announce the addition of our 8th convention… GHC Online. While we’ve contemplated adding this digital event previously, the demands of this past week have been the catalyst to bring this to fruition.

What does this mean for you?

In addition to the (7) regional GHC conventions, our 8th convention (GHC Online) will help us serve homeschoolers (and those considering homeschooling) in more rural settings and around the world. Importantly, this provides another opportunity for us to introduce them to you, your brand and your homeschooling resources.

This annual online event will include both Workshop Sessions and an online Exhibit Hall.

Our first GHC Online will kick off April 16 – 18… which are the dates for this year’s Ohio convention that has been rescheduled to 2021… but the online Exhibit Hall and Workshop Sessions will be available for a period of 60-days.

As of next year, “GHC Online” will be held the 2nd week of August. This will allow this event to be somewhat of a Convention Season Recap that will coincide with when so many families are making their final curriculum decisions for the oncoming school year.

GHC Online Exhibit Booth

Each of our regional convention exhibitors will now also automatically have a “GHC Online booth space” during the GHC Online Convention. This will include your company name, logo, one (1) GHC Convention-specific offer, and a link to your website.

We also encourage you to provide a GHC-Convention-specific “Landing Page” for us to link to, but – failing that – we’ll simply link to your home page.

Note: Be sure to offer something that is a very appealing bargain or discount, and also make sure you include a “deadline” or “expiration date.”

GHC Premium Online Exhibit Booth

This year, each exhibitor will also have the option of a complimentary “Upgrade” to a “Premium” online booth space which includes:

• A 2nd GHC Convention-specific Special Offer
• The option of also providing a 30-second promotional video/commercial which will be included in your GHC Online booth space.

Exhibitor Promotional Requirement

All “GHC Online” exhibitors must also agree to provide one post-per-day (April 16-18) on all of their social media sites. We will provide you with an official “GHC Online” image for both FB and Instagram.

GHC Promotion

GHC will be advertising & promoting “GHC Online” via email, social media and strategic cross-promotion along with key Sponsors/Partners. This also includes our wonderful friends at Focus on the Family.

We are excited to announce that we have partnered with Elevated, a business strategy firm to help get you through this time. John and his team have worked with Kathy Koch from Celebrate Kids and Massey Campos from Self-Evident Ministries. They are highly sought after in both the non-profit and for-profit businesses sectors alike, because of their unique ideas and sincere desire to ensure that your business is successful. Their marketing company, Top Floor Marketing, will be providing some free webinars (as well some paid services at deep discounts) to help build the right package to promote to our audience.

Their first (FREE) webinar, “5 Strategies to Keep Business Going During COVID-19” will be hosted Tuesday, March 24th, 2020 at 1pm EST. Please click the link provided to ensure sign up and to participate in this first of several FREE resources available to you through our partnership. To find the full list of resources please visit helloelevated.com

In closing

We continue to pray for you and your families during this pandemic, and we ask that you would remember us in your prayers as well.

Sincerely,

Brennan & Mary Jo Dean and Kimberly McMillan
Great Homeschool Conventions

UPDATE

Dear GHC Exhibitor,

In light of President Trump’s National Emergency Declaration and in prayerful consultation with our Board leadership team, GHC is unable to conduct this year’s annual homeschool 2020 SC, MO, or OH convention. We are rescheduling for next year. All 2020 exhibit booth registrations will automatically be transferred to the 2021 conventions.

Thank you for your kind understanding during these unprecedented circumstances. We would ask that you pray for our ministry team as we pray for you and your loved ones to be safe and healthy during this pandemic, and we look forward to seeing you in 2021.

We are working to provide homeschooling families convention offers from our exhibitors. **Please email [email protected] the wording for your one or two convention specials. We are going to post the offers on our website and drive homeschooling families to your sites.

PLEASE NOTE: When you send in your one or two convention specials, please use this wording in the subject line: CONVENTION SPECIALS –  in all caps – so we can easily see and search for those emails as they come in. We are currently receiving lots of emails. We don’t want to miss adding your convention discount.

In the body of this email, please include the name of your company, the one or two offers, and the exact link you want to direct these families to on your site. 

God Bless You,
Great Homeschool Conventions

Missouri Homeschool Convention General Information

Dates

March 26-28, 2020

Location

St. Charles Convention Center

1 Convention Center Plaza, St. Charles, MO 63303
(636) 669-3000
http://www.stcharlesconventioncenter.com/parking-and-directions

Exhibit Hall Hours

Wednesday

  • Exhibitors with 3 or more booths: set up 5:00–9:00 PM

Thursday

  • Set up: 9:00 AM–4:30 PM
    • Check in at the exhibitor check-in desk to receive your lanyards and exhibitor envelope.
  • Exhibit hall open to attendees: 5:00–9:00 PM

Friday

  • Exhibit Hall open: 9:30 AM–8:30 PM
  • Exhibitors can access exhibit hall at 8:30 AM and must have exhibitor badge for entry.

Saturday

  • Exhibit Hall open: 9:30 AM–6:00 PM
  • Exhibitors can access exhibit hall at 8:30 AM and must have exhibitor badge for entry.
  • **No early take downs on Saturday. Take down begins at 6:00 PM

Missouri Convention Center Information

MO – Electricity & Internet Order Form / Exhibitor Info for Convention Center Including Parking Details.

2019 MO Electricity & Internet Order Form

Shipping, Materials Handling, Booth Furniture, Carpeting

2020 MO Shipping, Handling, Furniture, Carpeting Form

Loading Dock Location

Docks A, B, & C are located off of Convention Center Blvd. See parking lot locations map: St. Charles Convention Center Parking Map

Parking Information

Parking Lot C is located next to the exhibit hall, creating a convenient parking lot for exhibitor passenger vehicles, during exhibit shows.

Larger vehicles such as trucks, trailers, buses, etc. must utilize Parking Lot D (see parking lot map).

No overnight guests are permitted in RVs; here is RV parking information:

Sundermeier RV Park
111 Transit St.
St. Charles, MO 63301
636-940-0111

Hotel Scam Alert

Each year, a third-party company claims to be booking rooms on behalf of Great Homeschool Conventions. This is a scam; their rates are $45–$70 higher than what GHC has negotiated with area hotels.

We have nothing to do with this company and they do not represent us in any way.

Please book your accommodations through one of the options on the Great Homeschool Conventions website to take advantage of our negotiated rates.

Missouri Sales and Use Tax Information

As stated in the exhibitor agreement, vendors are responsible for paying any sales tax required of them as well as obtaining any vendor or temporary vendor licenses required by the states each GHC event is held in each year.

The following links and information are provided for your convenience. If you have any licensing questions or any sales and use tax questions, please contact the Missouri Department of Revenue:

More Information

This information is from the Missouri Department of Revenue website.

Do I have to collect sales tax?

Yes, you must collect sales tax if you are selling retail to the public. Any person or company that is selling goods to a final consumer is required to collect and remit Missouri sales tax. It is your responsibility to ensure that you are collecting the correct tax rate.

You may be exempt from collecting sales tax if you or your spouse is at least 65 years of age and the income from the sales of handicraft items does not constitute more than 50% or your annual income . If you meet these qualifications, pay tax on your purchase, complete and display an Exemption Certificate for Sales of Handicraft Items (Form 2478PDF Document). Contact (573) 751-5860 or [email protected] for further information.

Do I have to get a sales tax license?

Yes, you must obtain a Missouri sales tax license.

How do I get a sales tax license?

A Missouri Special Events ApplicationForm 2643S, must be completed and submitted to the Missouri Department of Revenue. It can also be obtained by visiting our Business Tax Registration Forms page or by calling (800) 877-6881.

How do I report and pay sales tax?

You will file and pay on the preprinted reporting forms that are mailed to you by the Department. If you are unable to locate this form, you may obtain a blank Form 53-1PDF Document from our website or call (800) 877- 6881. If the location of the special event is not listed on your 53-1 reporting form, you may add the location and indicate “special event” along with the tax jurisdiction (city and/or county) of the special event.

  • If products were sold at the event, give the breakdown for each city or county to allow the Department to distribute to the city or county their portion of the sales tax.
  • If orders were taken and then fulfilled at your place of business, sales tax would be remitted using your business location.

Can I sell wholesale to other vendors or sellers?

You may sell-tax exempt to other vendors providing they have a valid sales tax license, they furnish you with their sales tax number and complete a Sales Tax Exemption Certificate (Form 149) for you to keep on file. A supply of these forms can be obtained by visiting our Business Tax Registration Forms page or by calling (800) 877-6881.

What if I live in another state?

Your responsibilities for collecting and remitting sales tax are the same as a Missouri resident. However, if you earn more than $600.00 in the state of Missouri, you may also be required to file a Missouri state income tax return.

Other

If you still have questions, please check out other Business Tax FAQs.

For more information pertaining to Special Events, contact the Department of Revenue at (573) 751-5860, or email [email protected].

Sales Tax FAQ: https://dor.mo.gov/faq/business/sales.php

Sales/Use Tax: https://dor.mo.gov/business/sales/